Key Roles & Responsibilities:
• Scan and file accounting documents in accordance with record retention guidelines.
• Audit and process expense reports.
• Prepares work to be accomplished by gathering and sorting documents and related information.
• Reconcile employee advance accounts and Prepare journal entries.
• Prepare and process account payable invoices and purchase order payments.
• Perform weekly Time & Labor Administrator responsibilities (all aspects).
• Accounts Receivable (collection calls, invoice entry, AR tracking)
• File and maintain accounting records and other clerical reports related to the accounting operation.
• Understand and comply with Accounting policies and procedures.
• Maintains financial security by following internal accounting controls.
• Maintains financial historical records by filing accounting documents.
• Resolves account discrepancies by investigating documentation, issuing stop payments and adjustments.
• Verifies accounts by reconciling statements and transactions.
• Maintains accounting ledgers by posting account transactions.
• Collects revenue by reminding delinquent accounts and notifying customers of insufficient payments.
• Pays invoices by verifying transaction information, scheduling, preparing disbursements, and obtaining authorization of payment.
Key Skills & Qualifications:
• Minimum Diploma or Bachelor's degree in Accounting, Business, Finance, or Economics or equivalent experience.
• At least 3+ years of related accounting experience; or equivalent combination of education and experience.
• Minimum 3+ years of billing, accounting and/or accounts payable experience is required
• Proficient in Microsoft Office Suite or other software as well as other accounting software programs.
• Ability to operate related office equipment, such as computers, 10-key calculator, and copier.
• Good communication skills and attention to detail.
• Ability to work independently and in a fast-paced environment.
• Intermediate proficiency in Microsoft Office, internet, web-based and job specific software applications.
• Ability to communicate and interact effectively with multi-functional and diverse backgrounds.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from employees, senior management, clients, customers, and the general public.
• Ability to analyze moderately complex administrative details and routine Accounting tasks including organizing, preparing and coding documents and preparing summary reconciliations.
• Ability to generate routine to moderately complex reports, charts, and graphs.
• Responds promptly and professionally to customer needs and solicits customer feedback to improve performance.
• Exceptional organization, analytical, problem solving, and communications skills.
• Gives and welcomes feedback, and contributes to building a positive team spirit.